{"product_id":"uk-responsible-person-cosmetic-notification-scpn-service","title":"UK \u0026 EU Responsible Person Services","description":"\u003ch2\u003eIntroduction\u003c\/h2\u003e\n\u003cp\u003eEvery cosmetic product sold in Great Britain or the European Union must have a designated Responsible Person a legal or natural person, established within that specific market, who is legally accountable for the product's ongoing compliance and safety. For brands manufacturing outside the UK or EU, appointing a Responsible Person in each relevant market is a precondition of market entry, not an optional add-on a product without a valid, correctly registered Responsible Person cannot lawfully be sold, notified, or, in practice, listed on most major online marketplaces.\u003c\/p\u003e\n\u003cp\u003eSpectra acts as Responsible Person for cosmetic brands entering the UK, the EU, or both, taking on the full scope of duties this role carries under Regulation (EC) No 1223\/2009 and, in the UK, its retained equivalent.\u003c\/p\u003e\n\u003ch2\u003eWho Can Be a Responsible Person?\u003c\/h2\u003e\n\u003cp\u003eUnder the Regulation, the Responsible Person is either:\u003c\/p\u003e\n\u003cul type=\"disc\"\u003e\n\u003cli\u003eA person established in the relevant market (UK or EU) designated by written mandate from a manufacturer based outside that market\u003c\/li\u003e\n\u003cli\u003eA distributor who places a cosmetic product on the market under their own name or trademark, or who modifies an already-marketed product in a way that could affect its compliance (for example, repackaging or relabelling)\u003c\/li\u003e\n\u003cli\u003eThe importer, where there is no manufacturer or authorised representative established in the relevant market\u003c\/li\u003e\n\u003c\/ul\u003e\n\u003cp\u003eFor most overseas brands, this means appointing a UK-established RP for GB sales and a separate, EU-established RP for EU sales the two roles cannot be combined into a single non-UK, non-EU entity.\u003c\/p\u003e\n\u003ch2\u003eResponsible Person Duties We Carry Out\u003c\/h2\u003e\n\u003cul type=\"disc\"\u003e\n\u003cli\u003e\n\u003cstrong\u003eEnsuring a safety assessment\u003c\/strong\u003e has been carried out and that a Cosmetic Product Safety Report has been produced for every product under our representation, in accordance with Annex I\u003c\/li\u003e\n\u003cli\u003e\n\u003cstrong\u003eMaintaining the Product Information File (PIF) \u003c\/strong\u003e— a comprehensive dossier including a description of the product, the CPSR, manufacturing method and good manufacturing practice (GMP) compliance evidence, proof of any claimed effects, and animal testing data (or confirmation none was conducted). The PIF is kept in English, at the address associated with the notification, and retained for 10 years after the last batch of the product is placed on the market\u003c\/li\u003e\n\u003cli\u003e\n\u003cstrong\u003eConfirming the CPSR is complete,\u003c\/strong\u003e current and matches the finished formulation before market placement, and ensuring it's kept up to date as new information arises\u003c\/li\u003e\n\u003cli\u003e\n\u003cstrong\u003eCompleting product notification\u003c\/strong\u003e on the UK SCPN portal and\/or EU CPNP portal ahead of market entry, and keeping that notification data accurate and current\u003c\/li\u003e\n\u003cli\u003e\n\u003cstrong\u003ePost-market surveillance\u003c\/strong\u003e — managing consumer complaints, monitoring for serious undesirable effects, reporting these to the relevant authority (the Secretary of State in the UK), and coordinating with enforcement bodies during inspections or incident reviews\u003c\/li\u003e\n\u003cli\u003e\n\u003cstrong\u003eActing as the named point of contact\u003c\/strong\u003e on your product labelling, providing the RP's name and address as required under the Regulation\u003c\/li\u003e\n\u003c\/ul\u003e\n\u003ch2\u003eWhy Appointing an RP Is Mandatory\u003c\/h2\u003e\n\u003cp\u003eRegulation (EC) No 1223\/2009 states that a cosmetic product may only be placed on the market where a Responsible Person is designated. In the UK, the equivalent obligation is enforced by OPSS under the retained legislation and the Cosmetic Products Enforcement Regulations 2013. Without a valid, correctly named RP, a product cannot legally be notified, cannot legally be sold, and because platforms such as Amazon independently verify RP details before accepting cosmetics listings is likely to have any marketplace storefront suspended until compliance is demonstrated.\u003c\/p\u003e\n\u003ch2\u003eWhat You Receive\u003c\/h2\u003e\n\u003cul type=\"disc\"\u003e\n\u003cli\u003eConfirmation of appointment as your UK and\/or EU Responsible Person\u003c\/li\u003e\n\u003cli\u003eSCPN and\/or CPNP notification, completed on your behalf for every product under representation\u003c\/li\u003e\n\u003cli\u003eSecure retention of your PIF for the statutory 10-year period, held in English and accessible on request\u003c\/li\u003e\n\u003cli\u003eOngoing post-market surveillance support, including handling of any adverse-event reporting\u003c\/li\u003e\n\u003cli\u003eOngoing monitoring of regulatory changes — ingredient restrictions, labelling rules and annex amendments — relevant to your product category\u003c\/li\u003e\n\u003c\/ul\u003e\n\u003ch2\u003eWho Needs This Service\u003c\/h2\u003e\n\u003cul type=\"disc\"\u003e\n\u003cli\u003eOverseas manufacturers with no UK or EU establishment, for whom RP appointment is a precondition of market entry\u003c\/li\u003e\n\u003cli\u003eBrands expanding from one market into the other (UK-only brands entering the EU, or vice versa) who need a separate, correctly established RP for the new market\u003c\/li\u003e\n\u003cli\u003eDistributors or importers who fall into the RP role by default because there is no manufacturer-designated RP already established\u003c\/li\u003e\n\u003cli\u003eBrands whose existing RP arrangement has lapsed or needs replacing ahead of a product renewal\u003c\/li\u003e\n\u003c\/ul\u003e\n\u003ch2\u003eProcess\u003c\/h2\u003e\n\u003col type=\"1\" start=\"1\"\u003e\n\u003cli\u003e\n\u003cstrong\u003eFormulation and documentation review\u003c\/strong\u003e — we assess your product's finished formulation, CPSR (if one already exists) and label artwork.\u003c\/li\u003e\n\u003cli\u003e\n\u003cstrong\u003eCPSR preparation, if needed\u003c\/strong\u003e — where you don't yet have a compliant CPSR, we prepare one as part of the engagement.\u003c\/li\u003e\n\u003cli\u003e\n\u003cstrong\u003ePIF compilation\u003c\/strong\u003e — your complete Product Information File is built and structured to Annex I requirements.\u003c\/li\u003e\n\u003cli\u003e\n\u003cstrong\u003eNotification\u003c\/strong\u003e — your product is registered on SCPN and\/or CPNP under our RP appointment.\u003c\/li\u003e\n\u003cli\u003e\n\u003cstrong\u003eOngoing representation\u003c\/strong\u003e — ongoing PIF maintenance, post-market surveillance and regulatory monitoring continue for the duration of the engagement.\u003c\/li\u003e\n\u003c\/ol\u003e\n\u003ch2\u003eFAQs\u003c\/h2\u003e\n\u003cp\u003e\u003cstrong\u003eCan the same company be my UK and EU Responsible Person?\u003c\/strong\u003e \u003cbr\u003eNo UK and EU sales each require a Responsible Person established within that specific market. Spectra provides both as separate appointments.\u003c\/p\u003e\n\u003cp\u003e\u003cstrong\u003eWhat do I need to provide to appoint Spectra as RP? \u003cbr\u003e\u003c\/strong\u003eYour finished formulation, CPSR (if you already have one), label artwork and product images. If you don't yet have a CPSR, we prepare one as part of the engagement.\u003c\/p\u003e\n\u003cp\u003e\u003cstrong\u003eWill your name and address appear on my product?\u003c\/strong\u003e \u003cbr\u003eYes the Responsible Person's name and address are required on product labelling under Regulation (EC) No 1223\/2009.\u003c\/p\u003e\n\u003cp\u003e\u003cstrong\u003eHow long is the PIF kept for, and where?\u003c\/strong\u003e \u003cbr\u003eFor 10 years from the date the last batch of the product is placed on the market, held in English at the address associated with the product's notification, and available to enforcement authorities on request.\u003c\/p\u003e\n\u003cp\u003e\u003cstrong\u003eWhat happens if there's a consumer complaint or adverse reaction report?\u003c\/strong\u003e \u003cbr\u003eAs your Responsible Person, we manage post-market surveillance, including receiving and assessing reports of serious undesirable effects and reporting them to the relevant authority where required.\u003c\/p\u003e\n\u003cp style=\"mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; line-height: normal; mso-outline-level: 3;\" class=\"MsoNormal\"\u003e\u003cstrong\u003eCan I switch Responsible Person providers later without relaunching my product?\u003c\/strong\u003e \u003cbr\u003eYes, though the transition needs to be managed carefully so that your PIF, CPSR and notification records transfer correctly and your labelling is updated with the new RP details we can advise on this process.\u003cbr\u003e\u003c\/p\u003e","brand":"Phoenix Safety Consultants","offers":[{"title":"1 Year (1-3 Products)","offer_id":53221685395765,"sku":null,"price":1950.0,"currency_code":"GBP","in_stock":true},{"title":"1 Year (4-10 Products)","offer_id":53221685428533,"sku":null,"price":2150.0,"currency_code":"GBP","in_stock":true},{"title":"1 Year (10+ Products)","offer_id":53221685461301,"sku":null,"price":2500.0,"currency_code":"GBP","in_stock":true},{"title":"2 Years (1-3 Products)","offer_id":53221685494069,"sku":null,"price":3600.0,"currency_code":"GBP","in_stock":true},{"title":"2 Years (4-10 Products)","offer_id":53221685526837,"sku":null,"price":4000.0,"currency_code":"GBP","in_stock":true},{"title":"2 Year (10+ Products)","offer_id":53221685559605,"sku":null,"price":4500.0,"currency_code":"GBP","in_stock":true},{"title":"3 Year (1-3 Products)","offer_id":53221685592373,"sku":null,"price":5400.0,"currency_code":"GBP","in_stock":true},{"title":"3 Year (4-10 Products)","offer_id":53221685625141,"sku":null,"price":5900.0,"currency_code":"GBP","in_stock":true},{"title":"3 Year (10+ Products)","offer_id":53221685657909,"sku":null,"price":6600.0,"currency_code":"GBP","in_stock":true},{"title":"5 Years (Unlimited Products)","offer_id":53221685690677,"sku":null,"price":75000.0,"currency_code":"GBP","in_stock":true}],"thumbnail_url":"\/\/cdn.shopify.com\/s\/files\/1\/1010\/2456\/3509\/files\/Cosmetic_Product_Safety_Reports_CPSR_for_Fragrances_Multiple_Fragrances_1.webp?v=1784808062","url":"https:\/\/spectracomply.com\/products\/uk-responsible-person-cosmetic-notification-scpn-service","provider":" Spectra Cosmetic Compliance","version":"1.0","type":"link"}