All in One Compliance Documentations | CPSR, PIF, SDS, SCPN/CPNP

Introduction

Placing a cosmetic product on the UK or EU market legally requires several separate pieces of documentation working in concert: a Cosmetic Product Safety Report (CPSR), a Product Information File (PIF), a Safety Data Sheet (SDS), and notification through the UK's SCPN portal and/or the EU's CPNP portal. Commissioned separately, these can involve different assessors, different timelines, and most commonly subtly inconsistent formulation data between documents, which is one of the most frequent causes of delay or rejection at notification and inspection stage.

Spectra's All-in-One package delivers all four as a single, cross-checked compliance file, prepared by one assessor working from one formulation record giving you one consistent file and one point of contact from start to finish.

What's Included

• Cosmetic Product Safety Report (CPSR), Parts A & B — full toxicological assessment of every ingredient, Margin of Safety (MoS) calculation, allergen and fragrance review where relevant, physico-chemical and stability assessment, and a signed safety conclusion, prepared to Annex I of Regulation (EC) No 1223/2009
• Product Information File (PIF) — your complete compliance dossier, structured for inspection by OPSS or EU competent authorities, including product description, manufacturing method and GMP compliance evidence, claim substantiation, and animal-testing declaration, retained for the statutory 10-year period
• Safety Data Sheet (SDS) — handling, storage and transport information for your finished product
• Product notification — submission to the UK SCPN portal and/or EU CPNP portal, depending on your target markets, resulting in your SCPN confirmation and/or CPNP Notification Reference Number
• Compliance summary certificate — a confirmation document you can share with retailers, marketplaces and distributors to demonstrate your product is fully documented and notified

What Your CPSR Assesses Within This Package

• Toxicological evaluation of every ingredient — checked by INCI name, CAS and EC numbers, and screened against Annex II (prohibited substances), Annex III (restricted substances, including fragrance allergens) and Annexes IV–VI (permitted colourants, preservatives and UV filters)
• Margin of Safety (MoS) calculation — a quantitative risk analysis based on exposure, concentration and NOAEL data
• Allergen and fragrance review — declared allergens compared against Annex III and current SCCS guidance
• Physico-chemical and stability assessment — formulation type, stability over time and packaging compatibility
• Toxicological profile and signed safety conclusion — confirming safe conditions of use and compliance
• PIF-ready documentation — every section structured for direct inclusion in your Product Information File

Why Bundle These Documents

• Consistency: one assessor working from one formulation record means your PIF, CPSR and notification data are guaranteed to match the single biggest source of delay at notification and inspection stage is data that doesn't line up between documents
• Efficiency: a single coordinated timeline replaces four separate document turnaround windows
• Cost: typically more cost effective than commissioning each document individually from separate suppliers
• Simplicity: one point of contact managing the full compliance file, rather than four separate supplier relationships to coordinate

Legal & Regulatory Framework

• Annex I, Regulation (EC) No 1223/2009 — CPSR content requirements (Parts A & B)
• Article 13 — CPNP notification requirement (EU)
• OPSS "Submit cosmetic product notifications" service — SCPN requirement (UK)
• Schedule 34, Product Safety and Metrology etc. (Amendment etc.) (EU Exit) Regulations 2019 (SI 2019/696) — UK retained legislation
• Cosmetic Products Enforcement Regulations 2013 (SI 2013/1478) — UK enforcement framework
• SCCS Notes of Guidance — safety assessment methodology
• Annexes II–VI — ingredient-specific restrictions and permitted-use lists

Under Article 10 of the Regulation, the CPSR must be signed off by a qualified Safety Assessor, and your Responsible Person is required to keep it along with the rest of the PIF available to enforcement authorities on request.

How It Works

1. Formulation submission — send your full INCI list with percentages, raw-material SDS and product label artwork.
2. Ingredient screening — every component is checked against the relevant UK/EU Annexes and SCCS guidance.
3. Assessment completion — a qualified Safety Assessor prepares and signs CPSR Parts A & B, builds your PIF and SDS, and prepares your notification.
4. Notification submission — your product is submitted to SCPN and/or CPNP as scoped for your target markets.
5. Delivery — your complete file — signed CPSR, PIF, SDS, notification confirmation and compliance certificate — is delivered as one consolidated package.

Who This Package Is For

• New brands wanting every legal document handled at once, without coordinating multiple suppliers
• Indie and small-batch manufacturers who don't want to manage four separate timelines
• Sellers who need a complete, consistent compliance file to unblock a marketplace listing
• UK, EU and international brands entering the UK and/or EU market for the first time
• Brands who previously commissioned documents separately and found inconsistencies between them at inspection or notification stage

Deliverables

• Signed CPSR (Parts A & B)
• Complete Product Information File (PIF)
• Safety Data Sheet (SDS)
• SCPN and/or CPNP notification confirmation
• Digital compliance certificate

FAQs

Is this cheaper than ordering each document separately?
Yes bundling reduces both cost and the risk of mismatched data between your CPSR, PIF and notification, which is a common and costly source of delay.

Does the package include Responsible Person representation?
Not by default every product still needs an appointed Responsible Person, which can be added to this package. See our Responsible Person service.

Can this cover both UK and EU market entry?
Yes tell us your target markets and we'll scope the package to include SCPN, CPNP, or both, with a single set of underlying formulation data supporting each.

What do I need to provide to get started?
Your full INCI formulation with percentages, raw-material safety data sheets, and your product label artwork. We'll flag anything additional needed for your specific product type.

How long does the full package take?
Once your complete formulation and supporting documents are received, the coordinated file is typically delivered within a few working days, depending on formulation complexity and your chosen turnaround option.

What if I already have a CPSR from another provider?
We can review an existing CPSR for completeness against Annex I and build your PIF, SDS and notification around it, though we may recommend updates if it doesn't meet current documentation standards.